5 Ninja Tips On Training Your First Virtual Assistant | HireBros

5 Ninja Tips On Training Your First Virtual Assistant

Reading Time: 4 minutes

Time is your most valuable asset. Unlike money, you can’t get it back.

So why do solopreneurs spend a lot of time on unimportant tasks?

They try to keep track of every little part of the business. Sure, it’s fine when you’re just starting out. But eventually, it becomes very limiting.

If you want to grow fast, you need to free up your time for really important tasks – like, you know…

Making. More. Sales.

In this article, I’m going to teach you 5 ninja tips to successfully train your first virtual assistant and get your business to the next level.

Let’s get started!

1. Set Crystal-Clear Expectations

This is one of the common mistakes of solopreneurs that usually ends up with a lot of surprises later on. 😱

Remember, your VA is not a fortune teller.

They don’t know what you’re thinking. And it’s not enough to hand out a job description and let them assume what to do.

Give every new member a proper onboarding process.

By sharing what you expect from them in excruciating detail, they’ll have a solid blueprint to follow. Additionally, it will keep them focused on the right responsibilities.

And don’t worry, it doesn’t need to be a ton of work. A quick 30-minute discussion will do just fine as long as you have an onboarding checklist in place.

Scale Up With A Superstar Team

Get a copy of our VA training cheat sheet. Click the “Send to Messenger” button below to download instantly

2. Use S.M.A.R.T. But Agile Goals

Setting goals is basic advice.

It’s simple. It’s obvious. And everybody knows how to do it. Thing is, not everyone does it right.

First, your goals need to be S.M.A.R.T.

S – Specific 

M – Measurable

A – Attainable 

R – Realistic 

T – Time-bound

For example:

For a goal to be SMART, it’s not enough to say “I need you to do Facebook marketing” to your team. Instead, try something like “We need to gain 1,000 visitors to our site in two weeks via Facebook marketing.”

You’ve clearly identified a target number and set a time-frame to achieve the goal. That’s a good start! ✅

But it doesn’t stop there. Next, you also need to be agile. One common mistake of beginner solopreneurs is they stick to the plan until the end.

You need to be able to change and improve your plan as you go. Set SMART goals, execute, learn, and adjust.

3. Identify Weekly Repeatable Tasks

When I hired my first virtual assistant, I felt really excited to get things off my plate.

Later on, though, I realized that coming up with new tasks consumed more time than it should. Worse, it stole my focus away from my top priorities. 😫

I mean, they were working fast which was a good thing. But it also meant I had to think of ways to keep them busy.

Inventing tasks on a daily basis is counterproductive.

Instead, you should be thinking about tasks that can be repeated on a weekly basis. You need to create systems and train your team to use them well.

Here are some examples you can use:

  • Researching and publishing 5-10 posts on Instagram per day (1-2 hours)
  • Writing 2 blog posts per week, 1000 words each (6-12 hours)
  • Check and handle customer emails daily (1-3 hours)

4. Provide The Best Samples In Your Market

When I was outsourcing web development, I’ve spent a lot of time explaining without using any sample mockups. Aaand, sure enough… the result was a lot different from what I expected.

Your VA needs to have sources of inspiration. They need to visualize what the end result should look like.

And keep in mind, this applies to literally anything you want them to accomplish.

My favorite word in business – which I learned from a famous marketer named Jay Abraham – is the term EMULATION. 👀

It basically means: copying or imitating the behavior of another person.

I’m not saying you should plagiarize or anything. Instead, you should learn from the smartest people in your industry. This will speed up the time it takes to master ANY skill.

Most importantly, it will prevent any miscommunication between you and your team.

5. Let Them Work On Their Own

Because it’s your first time working with a VA, chances are you’ll feel a strong urge to monitor everything they’re doing — very, very closely.

They haven’t earned your trust yet, so you can’t help but feel worried.

Yes, supervising your VA is part of your duties. But you also have to ensure a healthy and productive working relationship! 🌴

Here are some things you should avoid:

  • Spying on every little thing they’re working on, all the time.
  • Being too rigid with instructions and disregarding their suggestions.
  • Taking a project back and doing it yourself because they didn’t meet your expectations.

Remember: micromanaging is counterproductive. Every minute you spend on it can be used somewhere else that’s more profitable.

Closing thoughts

Think of your VA as an asset to your company. But before they become a real asset, you have to give them time to grow.

They’re gonna make mistakes but let me assure you… it’s just part of the process.

The fun starts after the training because it’s when real growth starts to happen.

This is the point where you’ve basically cloned yourself. Now you can focus on bigger opportunities… things only YOU can do.

Scale Up With A Superstar Team

Get a copy of our VA training cheat sheet. Click the “Send to Messenger” button below to download instantly

Recommended articles

Creating a reader persona

The Ultimate Guide to Creating a Reader Persona

Do you want to know the secret to writing great content? Believe it or not, you don’t need to have ...
Read More

5 Productivity Hacks With A Time Tracking Software

Time is money. 💰 With the countless distractions on the internet and decreasing attention spans, it's hard to protect your ...
Read More
Post to Instagram from Desktop

How to Post on Instagram From Your Desktop

Have you ever wanted to post to Instagram from your desktop but realized that… you can’t? Well, those days are ...
Read More
Managing Remote Teams-Tips and Advice from Experts

15 Expert Tips on Building a High-Performing Remote Team

So now you’re ready to get to the next level. But then you realize, managing a remote team is HARD ...
Read More

3 Biggest Mistakes Solopreneurs Make (And How to Fix It)

Running a business is no easy task. You got blog posts to write, metrics to monitor, and customers to take ...
Read More
screening process

Hiring A Virtual Assistant: The 4-Step Screening Process That Works

So you've decided on hiring a virtual assistant. You just need to go through some profiles and pick one, right? ...
Read More

Confirmation email sent!

Please check your email inbox.

Log in to HireBros

Error! Please try again later.

Forgot your password?

Not yet registered? Sign up now!

Join HireBros

Already have an account?

Share This